The undersigned: do hereby irrevocably indemnify and hold harmless:

Round Table India World Meeting 2025

And

ROUND TABLE INDIA

and

ROUND TABLE INTERNATIONAL (Hereinafter referred to collectively as the Company)

against all and any actions, charges, proceedings, claims, demands, costs and expenses of whatsoever nature and howsoever incurred which may be taken or made against the company or be incurred or become payable by the company arising out of my participation in ROUND TABLE INTERNATIONAL WORLD MEETING 2025 and/or Day Tours and/or Pre-Tours.

ASSUMPTION OF RISKS

I FREELY ACCEPT AND FULLY ASSUME ALL RISKS, DANGERS AND HAZARDS AND THE POSSIBILITY OF PERSONAL INJURY, DEATH, PROPERTY DAMAGE AND LOSS RESULTING THEREFROM. RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT

1. I freely and voluntarily agree to indemnify and hold the Company, and all of the officials, officers, agents and employees and volunteers harmless from any liability whatsoever from any and all claims, demands, actions or causes of action for personal injury, including death, or property damage arising from or in any way connected to the special event.
2. This Agreement shall be effective and binding upon my heirs, next of kin, executors, administrators, assigns and representatives, in the event of my death or incapacity;
3. This Agreement and any rights, duties, and obligations as between the parties to this Agreement shall be governed by and interpreted solely in accordance with the laws of India and no other jurisdiction will be enforceable
4. Any litigation involving the parties to this Agreement shall be brought solely within the laws of India.
5. In entering into this Agreement I am not relying upon any oral or written representations or statements made by the Company or its agents with respect to the safety of Special Events other than what is set forth in this Agreement.

 I HAVE READ AND UNDERSTAND THIS AGREEMENT AND I AM AWARE THAT BY SIGNING THIS AGREEMENT I AM WAIVING CERTAIN LEGAL RIGHTS WHICH I OR MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS, ASSIGNS AND REPRESENTATIVES MAY HAVE AGAINST THE RELEASEES.

Signed

Questions regarding purchases, the process of purchasing or these terms and conditions can be sent by email to convenor@rtiwm2025.com

Payment

Payment can be made on the website (various option) or by credit card when one of our team members meets you. Your registration is not completed until we have received your payment in our account.
You will be able to see if we have received your payment by logging in to your account and checking that your balance.
The invoice/tickets will be sent to you as an attachment in PDF format.

Complaint

Any complaint concerning the event itself must be submitted in writing as soon as possible via email to convenor@rtiwm2025.com

PERSONAL DATA POLICY

We treat your data with care and respect. When users visit our website, certain information is collected about the behaviour on the site, which is used to see, among other things, how many visitors we have to our site, as well as which pages attract the most attention in which periods and from which geographical locations, we have most visitors.

Privacy Policy

Introduction

When you visit our website, a number of information is collected about youyou’re your consumption of the page, which is used to see, among other things, how many visitors we have to our site, as well as which pages attract the most attention in which periods, and from which geographical locations we have the most visitors.
If you do not want information to be collected, you should opt out of the use of Analysis cookies at the bottom of this page.

Cookies

The website uses “cookies”, which is a text file that is stored on your computer, tablet or mobile phone for the purpose of recognising your device and remembering your settings, as well as collecting statistics and targeting the content accordingly. Cookies cannot contain malicious files such as virus or other. It is possible to delete or block cookies. You can change your cookie settings in your browser at any time.

Data Collection

Personal Information

Personal information refers to all kinds of information that can be attributed to a person. When you use our website, we collect and process this information and when you either sign up for our newsletter, to receive a non-binding offer from us, participate in our surveys, or write to us.
We typically collect and process the following types of information: A unique ID, technical information about your computer, tablet or phone, your IP address, geographical location (Country and urban area), and which pages you click on. This only happens if you are on our website.

Contact Forms

When you use our contact forms on the website, these inquiries are stored and sent to our email system so that we can answer your questions.
The contact forms are not used for marketing, subscribing to newsletters or the like. Without you requesting this, your data will not be forwarded outside the organisation without it being relevant to the topic, as well as having your full approval.

Analysis Tools

In order to give us the best insight and comparison of data for our website, we use the following analysis tools, which are based on the above anonymous data:

Google analytics, Facebook Pixels, Google Tag Manager.

You have the right not to be included in our analyses at any time – however, we appreciate that you help us make our website better so that we may understand what and where we need to focus our efforts.

Data Storage

Security

We have taken technical and organisational measures against your information being accidentally or illegally deleted, published, lost, degraded, or become the knowledge of unauthorised persons, misused, or otherwise processed in violation of the law.
In the event of a data breach, all our registered users will be contacted within 72 hours with notification of what data has been lost, as well as instructions on what to do about it. Our priority in such a situation is to close the gap in security to limit the possible data loss for the users.

Data Protection

We value your data, just as we do with our own, so we protect our (and your) data with the following initiatives, which we always keep up to date: SSL Encryption, Firewall, Two- factor Authentication, Staff Training, Password strengthen approval etc.

Data Storage Length

If you write and submit data to the website in the form of contact forms, these will be stored in our mail system for up to 1 year in order to refer to previous agreements and comments from these. Analytical data is archived indefinitely to be able to see and follow our online growth as well as improve our activity.

Data Breach Procedures

We use an updated firewall, which notifies us at any time if our security has been breached, even if this is via a breach in the firewall or a password breach – then we will be notified as soon as possible, after which we can take care of the situation. In addition, our firewall provides weekly updates on prevented attempts against our security as well as an alert for increased attempted activity so that we are always informed about possible attacks against our (and your) data.

Data Rights

Export and deleting of data
You have the right to access the data we hold about you. You can ask to have a file exported with the personal data we have, including all data you have given us. You can also request that we delete all personal data. This does not include any data that we are required to store for administrative, legal or security reasons.

TERMS & CONDITIONS FOR ACCOMMODATION & TOURS

 Definitions

• “You”/” Client”/” The Official Signatory” means the person or person/s in whose name or on whose behalf the booking is being made.
• “We”/” Us”/” Company”/”
• “Independent Contractors” means Hotelier/Hotel owner, Airline company/companies, Shipping company/companies, Railway, Ferryboat owners/operators, Coach owners/operators, or any other person or organization who has been selected by the Company to render services to its clients.

 Itinerary Accuracy

• Any/All information/s given in the itinerary is based on the information available at the time of publication. We reserve the right to change any/all itinerary/s before or after your booking the tour due to any events beyond our control. In case we are aware of any changes sufficiently in advance, we will notify you at the time of booking; otherwise, our Tour Manager or Local representative will inform you of the changes on the spot. Major road works may necessitate route changes in the itineraries.

 Cost

• We have done costing based on today’s cost whereas Services must be delivered in Sep 2025 hence there might be cost variation beyond our control such as fuel hikes, government taxes surcharge, etc. If in such case, if cost increases more of 2% of total cost, we reserve the right to revise the cost and collect the balance payment as per new cost.
• We shall keep you informed if case hike in prices is found.

 Hotels

• All baggage and personal effects are always and under all circumstances your responsibility. We will not be responsible or liable in case of loss of such items from the hotel premises/coach / Cruise / Airport / during travel or place of visit etc.
• Some hotels offer the facility of safe deposit lockers, which can be availed by you at your own cost and risk. We will not be liable for any loss/theft from the same.
• Any damages caused to the hotel rooms /coach/place of visit etc. during your stay/tour/visit, shall be borne and payable by you, and we will not be liable for the same.
• We are not liable if there is sudden disruption/disorder of telephone, internet services, and other amenities while staying at the hotels.
• We will also not be responsible for the facilities provided or not provided in the room/bathroom/hotel premises etc. by the Hotel or its staff. For clarification, it is to be noted that in an eventuality where the Hotel is not able to provide any specific facility or amenity on its Hotel premises, we shall not be compelled or under an obligation to change or provide an alternative Hotel. Notwithstanding the foregoing, if we decide to provide an alternative Hotel, the same shall be subject to availability and additional costs, if any.
• Rude or Unprofessional behavior of hotel staff does not come under our direct purview and thus, we will not be responsible for the same.
• Facilities like mini bar, pay television channels, telephone,laundry etc. are not complimentary and these facilities, if used by you/the customer, must be paid for by you/ the customer directly to the Hotel, and such charges are not included in the tour cost.
• You/the customer will have to abide by the check-in /check-out time of the hotel.
• Any changes made directly by the hotel come under their direct purview and we will not be liable for any compensation due to this change.
• Mishandling of Hotel property, if any, by you shall be borne and must be settled before your check out with the hotel directly.
• A valid Government-issued photo id must be carried by every person staying at the hotel. The guest must present a valid photo id at the time of check-in. For all international guests passport is the mandatory document to be provided.

  Airline

• We are not liable if an airline cancels, reschedules, or delays a flight for any given reason.
• We shall, in no circumstances, whatsoever be liable to you or any person traveling for loss of baggage by the Airline.
• We shall, in no circumstances, be responsible for the failure of the Airline to provide chosen or desired meal by the Airline or for the quality of the meal
• We shall, in no circumstances, be responsible on account of failure on the part of the Airline to accommodate you despite having confirmed tickets.
• If you miss the flight, we, of course, cannot be held accountable.
• If you are booked on a particular Airline for a particular date and due to certain reasons beyond our control, you are not allowed to board the flight, you shall not hold us responsible for the same and no claim whatsoever can be made by you against us.
• All bookings/cancellations/changes of Airline ticket and travel on such airline ticket will be subject to the terms and conditions of the concerned Airline and the same shall be provided by us to you upon request made by you, however, the same can be made only available to you, if available with us and if booked through us.
• Airline flights may be overbooked, and there is a slight chance that a seat will not be available on a flight for which a person has a confirmed reservation. Each airline has its own rules for dealing with such scenarios. We shall, in no circumstances, be held accountable for this.
• Web Check-in is now mandatory for Domestic Sectors. Kindly complete it beforehand. Web check-in closes 2 hours before the departure.

 Health

• Passengers requiring special attention during the Tour for any reason (like being differently abled, pregnant, suffering chronic disease, or general ill-health) shall inform us about the same before booking the Tour or at the time of booking the Tour.
• We reserve the right to ask the customer to provide written certification of his/her medical fitness before departure. If a medical condition has not been disclosed, we shall not be liable to provide any assistance or refund the money.
• If we must organize special arrangements in compliance with the passenger’s request for special attention, the passenger shall be responsible for additional expenses related to the request.

 Meals And Any Special Request

• The menus are pre-set menus provided for meals on the Tour, with the choice of Veg./Non-Veg Meals. You may place any specific request as regards your meal; however, the same is required to be notified, in writing in advance to us. Whilst every effort will be made by us to try and arrange your reasonable special requests from the Hotels/ Restaurants, we cannot guarantee that they will be fulfilled. The fact that a special request must be considered and fulfilled by the Hotels/ Restaurants and not by us and therefore, we should not be and cannot be held accountable for any deficiency whatsoever.
• We however reserve the right to change the meal arrangement if circumstances make it necessary to do so.
• In the event, you wake up late and miss the breakfast offered to you or you are out on your own and reaches late or in case of delay of flights or for any other reason whatsoever you miss any meal including breakfast offered to you by us, no claim can be made for the meal/breakfast, which you have missed and not utilized.
• Any special requests must be advised to us at the time of booking e.g., diet, room location, room type i.e., twin/double, a particular facility at a hotel, etc. i.e. swimming pool, gym, etc. You also need to confirm your requests in writing. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. The fact that a special request has been noted on your confirmation itinerary or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part.
• Please note that porterage, tips, gratuities, room service, laundry, excess baggage charge, á la carte meals, alcoholic beverages, soft drinks, paid toilets, etc. are not included unless specifically mentioned as included.

 Loss/Damage

• We are not responsible for any loss or damage to personal belongings during the stay in the Hotel or while traveling in the Coach. Due to theft or loss of baggage, you can complain to the local authorities at your sole discretion, cost, risk, and consequence.

 Coach/Sitting

• We use air-conditioned luxury coaches, however, sometimes due to extreme weather conditions, the same may not seem to be very effective.
• We will not be responsible for any defect in the coach or the Air-conditioner/Air-cooler or for the Driver or the attendant but we will make our best efforts to rectify the same.
• If you are carrying any high-value items on the coach, we advise you not to leave them behind when you leave the coach. We will not be responsible or liable in case of loss of such items from the coach.
• All baggage and effects are always and in all circumstances your responsibility.
• Any damage caused to the coach during your travel shall be payable by you and we will not be liable for the same.
• The drivers are bound by specific rules, like maximum driving hours within a day and during a week, rest period per day/week, etc.
• You will have to strictly adhere to the prescribed timetable for the day so that the driver can complete the travel, otherwise certain fixed schedules may be missed due to your actions/delays and the same will be non-refundable.

 Deviations

• If you wish to travel in advance i.e., before the actual departure dates or like to come back on a later date after the tour ends, you are required to pay charges as mentioned in the itinerary as per the destination. (Subject to availability of seats in the group booking class & tickets validity)
• The request for deviations should be given in writing to the company at the time of booking as these requests are subject to rooms availability and we are not holding rooms for the same.

 Scope of Activity

• We are Tour organizers only. The role of the company is that of an agent of the client to secure proper services for the tour from the independent contractors and service providers such as the airlines, shipping companies, hotels, transport, or any other facility or services. We take care in selecting all the ingredients for your holiday, but because we only select them and have no control over operating them, we cannot be responsible for any injury, death, loss, or damage, which is caused by the act of default or omission of the management or employees of any hoteliers, airlines, shipping company, coach owner/coach operator who are the company’s independent contractors arising outside our normal selection process.

 Privacy of Information

• We treat all the information furnished by you as confidential and will share only the necessary information with the airline, hotels, and other service providers who will provide the services to you during your tour. However, we may be constrained to disclose the information furnished by you, if such disclosure is required by the law or by an order of a court of the rules, regulations, or inquiry by any government / statutory agency having regulatory authority over the company.